FLSA Classification: Non-Exempt

Salary Range: Starting $58,000 / $27.88 per hour

Reports to: Sales Operations Manager

Date: May 2026

Job Description

The Event Sales Administrator provides support to the Event Sales Division. This position is dedicated and committed to supporting the plans, communication, and ultimate execution of details for our clients and customers.

Essential Functions

• Administrative support for event specialists.
• Providing rental agreements to customers.
• Updating and creating CAD drawings for events.
• Execute daily billing tasks for the Events Division.
• Applying for and securing permits for events.
• Manage sub-rentals and billing for the Events Division.
• Execute all customer pickup orders and coordinate with the warehouse.

Competencies

• Excellent communication skills, oral and written.
• Excellent customer service skills and experience with customer interactions.
• Customer-first mentality.
• Attention to detail.
• Demonstrates a proactive, solution-oriented mindset.
• Ability to thrive in a fast-paced environment.

Supervisory Responsibilities

This position does not supervise staff.

Work Environment

• Most work will be indoors with limited exposure to outside elements.
• The job requires constant interaction with the public via phone, email, or in person.
• Will work in an open office setting with other team members.
• Hours of work are 8:30 a.m.-5:00 p.m.; additional hours may be needed as business demands dictate.

Physical Demands

• May be required to lift occasionally, generally less than 10 lbs.

Required Education and Experience

• High school diploma or equivalent.
• Microsoft Word, Outlook, and Excel knowledge and experience is required. Training on rental software will be provided.
• Reliable and dependable with attendance.
• Follow through on assigned tasks with the urgency and attention to detail necessary.

Preferred Education and Experience

• Associate or bachelor’s degree.
• Rental software or other system knowledge and experience.
• Previous administrative support role.
• Bilingual.

Travel Required

None.

Benefits

• PTO (Paid Time Off).
• 100% Health and Vision Insurance (individual), 25% for dependents, and 50% Dental (individual).
• Supplemental Insurance Benefits available.
• 401k Plan.
• Profit Sharing.

Work Authorization / Security Clearance Requirements

New hires will be required to complete Section 1 of federal Form I-9 and must present acceptable documents authorized by the U.S. Citizenship and Immigration Services proving identity and employment authorization.

Affirmative Action / EEO Statement

Classic Tents & Events/Coastal is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. The Company is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.