Now Hiring: Event Administrative Specialist

The Event Administrative Specialist  rovides full administrative support to the Event Sales Division. This position is dedicated and committed to supporting the plans, communication, and ultimate execution of details for our clients and customers. 

Essential functions

 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  •  Provides administrative support to a fast-paced sales division.
  • Strong attention to detail and the ability to follow through on assigned tasks with accuracy.
  • Manages and services all in-house sub rentals from start to finish to include detailed communication to appropriate internal teams.
  • Acts as administrative support for large events and projects
  • Manages continuation billing for all extended rentals.
  • Sources specialty item requests and maintains sub-rental procedures
  • Provides reporting in Excel and Rental software
  • All other administrative support duties assigned.
Supervisory responsibilities

 

  • This position does not supervise staff. 
Work environment

 

  • Most work will be indoors with limited exposure to outside elements.
  • The job requires constant interaction with the public via phone or in-person.
  • Will work in an open office setting with other team members
  • Hours of work are 8:30am-5:00pm; additional hours may be needed as business demands dictate
Benefits

 

  • PTO (Paid Time Off)
  • 100% Health and Vision Insurance (individual); 50% Dental (individual, and 25% cost coverage for dependents.)
  • Supplemental Insurance Benefits available
  • 401k Plan
  • Profit Sharing
Competencies

 

  • Excellent communication skills, oral and written.
  • Excellent customer service skills.
  • Ability to multi-task and be results-driven.
  • Attention to details and problem-solving skills.
  • Trouble-shooting and analytical skills.
  • Strong administrative and organizations skills.
  • The fast moving department requires ability to adapt, change and grow.
Required Education & Experience

 

  •  High school diploma or equivalent.
  • Must possess sales and customer-relation skills.
  • Microsoft Word, Outlook and Excel knowledge and experience is required. Training on rental software will be provided.
  • Excellent communication skills, oral and written.
  • Ability to follow instructions and execute accordingly.
  • Reliable and dependable with attendance.
  • Follow through on assigned tasks with urgency and detail necessary.
Preferred Education & Experience

 

  • Associate’s or Bachelor’s degree.
  • Rental software or other system knowledge and experience.
  • Previous event coordination experience is a plus (weddings, festivals, etc.)
  • Bi-lingual is a plus.
  • Flexibility and solutions minded a plus.
  • Positive team player.
  • Maintains a professional personal appearance and demeanor
Travel Required

 

  • None
Physical demands

 

  • May be required to lift occasionally and generally less than 10 lbs. 
Work authorization/security clearance requirements

New hires will be required to complete Section 1 of federal Form I-9 and must present acceptable documents authorized by the U.S. Citizenship and Immigration Services proving identity and employment authorization.

Affirmative Action/EEO statement

 

Classic Tents & Events/Coastal is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. The Company is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Interested in joining a classic team?